Hancock Estabrook, LLP, one of Upstate New York’s leading law firms, is seeking a full-time Legal Assistant for its Real Estate Department. The ideal candidate has real estate transaction experience, strong organizational skills, and exceptional attention to detail.
Responsibilities
- Provide administrative and legal support to attorneys in the Real Estate Department.
- Prepare, revise, format, and proofread legal documents, correspondence, and real estate transaction materials.
- Assist with coordinating residential and commercial real estate transactions, including scheduling closings, preparing closing packages, and gathering required documentation.
- Communicate with clients, lenders, title companies, opposing counsel, and other parties to facilitate the timely completion of transactions.
- Track transaction deadlines, closing dates, and outstanding documentation to ensure matters progress efficiently.
- Request, receive, review, and organize documents and information needed for real estate transactions.
- Maintain accurate electronic and physical files and ensure documents are properly saved and organized.
- Assist with title-related documentation, recording requirements, and other transaction processes as assigned.
- Manage incoming and outgoing correspondence, emails, telephone calls, and other communications related to assigned matters.
- Monitor workflow, communicate updates, and follow up on outstanding items with attorneys, paralegals, and other team members.
- Perform additional administrative duties as needed to support the department.
Qualifications
- Prior real estate experience and a working knowledge of real estate transactions are required.
- Proficiency in Microsoft Office, including Outlook, Word, and Excel, with the ability to learn legal software and document management systems.
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to manage multiple assignments, prioritize competing deadlines, and follow tasks through to completion.
- Ability to work independently and collaboratively in a team-oriented environment.
- Professional demeanor and the ability to maintain strict confidentiality.
Benefits
Hancock Estabrook offers a competitive salary and benefits package including medical, dental and vision coverage; a 401(k) and profit-sharing retirement plan; paid holidays, vacation, and sick time; 35-hour work week; Firm paid Group Term Life and LTD insurance. Training and professional development opportunities provided along with the opportunity to work with a diverse client base within an environment of teamwork and collaboration.
The pay range for this position is $27.00-$30.00 per hour and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend upon a number of factors, including the candidate’s years of experience, qualifications and skill set.
Join a workplace that was selected as a 2026 Best Companies to Work for in New York.
Interested candidates are encouraged to submit a resume and cover letter in confidence to:
Hancock Estabrook, LLP is an Equal Opportunity Employer. EEO M/F/D/V
